|
289 Danforth Street Coopersville, Michigan 49404 Ottawa County United States of America |
The Mission of the Office of the City Clerk
To serve the community residents and business owners, the City Council, the City Manager and City departments rendering equal service to all, providing top-level, accurate, courteous and enthusiastic service.
Getting Familiar With What the City Clerk's Office Does
The City Clerk is responsible for the management and preservation of the official records of the City of Coopersville. The clerk's office is currently reviewing and researching options with regard to technologizing document retention. The City Clerk maintains all City Codes, Ordinances, Resolutions, Policies and other legal documents.
The City Clerk's chief responsibility is to serve the City Council. The Clerk serves the City Council by: preparing material for its meetings, assuring motions meet parliamentary and legal requirements; recording official action; expediting official action by reviewing legal requirements. The City Clerk attends and records all meetings of the City Council. The minutes of the Council’s actions are then prepared and distributed.
In addition, the City Clerk:
To serve the community residents and business owners, the City Council, the City Manager and City departments rendering equal service to all, providing top-level, accurate, courteous and enthusiastic service.
Getting Familiar With What the City Clerk's Office Does
The City Clerk is responsible for the management and preservation of the official records of the City of Coopersville. The clerk's office is currently reviewing and researching options with regard to technologizing document retention. The City Clerk maintains all City Codes, Ordinances, Resolutions, Policies and other legal documents.
The City Clerk's chief responsibility is to serve the City Council. The Clerk serves the City Council by: preparing material for its meetings, assuring motions meet parliamentary and legal requirements; recording official action; expediting official action by reviewing legal requirements. The City Clerk attends and records all meetings of the City Council. The minutes of the Council’s actions are then prepared and distributed.
In addition, the City Clerk:
- is responsible for historical research, city meetings schedule and calendar, public notices, ads, bidders list, liquor licensing, and proclamations.
- serves as licensing and permit authority for the City, issuing business registrations, peddler/solicitor licenses, permits, reviewing permit applications, updating requirements and reviewing applicable laws.
- administers the Oath of Office to city officials and members of city boards, commissions and committees.
- administers all elections held within the City; assuring compliance with all State, Federal and City laws. The office serves as the voter registration authority for City residents and works cooperatively with other jurisdictions in the maintenance of voter registration records throughout the State of Michigan. The City Clerk is the Chair of the City's Elections Commission.
- serves as the insurance administrator for the City, determining the City's risk management activities, directing the overall insurance program for all departments, advising and making recommendations to the City Council, and facilitating and making decisions and recommendations regarding claims and compliance.
- is also responsible for issuing absent voter ballots, delivering and setting up of voting equipment, and processing of ballots in compliance with federal and state election laws and maintaining voter registration files.
- serves as the cemetery records and lot administrator, issuing deeds and determining ownership through the legal process.
Freedom of Information Act (FOIA) Requests
The Freedom of Information Act (FOIA) is a Michigan Statue that gives the public the right to documents regarding the affairs of government, public officials and public employees. Under the Act, a person has the right to inspect, copy or receive copies of "public records" of a "public body".
To make a Freedom of Information request, please contact Kimberly Borgman, Coopersville City Clerk, at 997-2113. The form must be filled out as the formal request. There are also charges that are associated with the Freedom of Information requests.
The Freedom of Information Act (FOIA) is a Michigan Statue that gives the public the right to documents regarding the affairs of government, public officials and public employees. Under the Act, a person has the right to inspect, copy or receive copies of "public records" of a "public body".
To make a Freedom of Information request, please contact Kimberly Borgman, Coopersville City Clerk, at 997-2113. The form must be filled out as the formal request. There are also charges that are associated with the Freedom of Information requests.
Industrial Facilities Tax Abatements (IFT)
Visit our Economic Development page for more information and to download forms.
Visit our Economic Development page for more information and to download forms.
